Simplify Operations. Boost Productivity.
Free your internal team from admin bottlenecks and coordination stress. Divino helps employers across Southern Ontario streamline operations, improve communication, and manage growth — without hiring more full-time staff.
- Professional document preparation & task scheduling systems
- Admin, coordination, and back-office management
- Team collaboration tools & workforce reporting
- Customer service support & communication management
Ontario's Most Comprehensive Business Support Services
From HR documentation to vendor communication and client engagement, Divino provides employers across Southern Ontario with scalable, on-demand business support — all without adding internal headcount.
📌 Administrative Assistance
HR & Business Document Drafting
We prepare customized HR letters, contracts, NDAs, and official communications — saving you valuable admin time.
Digital File Systems & Data Entry
Organize employee records and company files into cloud-based systems for easy access and compliance.
Calendar & Meeting Scheduling
Ideal for busy founders or managers — we coordinate appointments, reminders, and recurring tasks.
Inbox & Time Management
We help prioritize emails, schedule follow-ups, and keep your team on track without the overwhelm.
🧑💼 Team Coordination & Operations
Employee Scheduling Tools
Streamline shifts, availability, and leave tracking with digital scheduling platforms tailored to your business.
Role Clarity & Task Planning
We help define job descriptions and role responsibilities to improve team accountability.
Time Tracking Oversight
Ensure attendance, break compliance, and task accountability are clearly recorded and retrievable.
Remote Team Support
Coordinate with hybrid or remote staff to maintain consistent communication and task updates.
🧾 Back Office Process Management
Vendor & Supplier Coordination
We manage communications, order follow-ups, and scheduling with external vendors and service providers.
Invoice & Billing Follow-ups
Organize invoices, chase outstanding payments, and track billables with clarity.
SOP & File System Updates
Keep your internal processes documented and accessible with structured, updated SOPs.
Digital Onboarding Forms
Seamlessly onboard new hires or contractors with compliant, digital documentation support.
💬 Customer Communication Support
Client Reminder & Renewal Management
From routine check-ins to renewal reminders — we maintain your client touchpoints.
Inbox & Chat Support
Triage incoming messages, respond to FAQs, or direct inquiries to the right team member.
Complaint Handling Workflow
We log, escalate, and help resolve customer issues with professionalism and speed.
CRM Admin & Lead Updates
Keep your CRM updated with notes, tags, and follow-up tasks for better lead nurturing.
📈 Business Process Optimization
Efficiency Audits & Admin Reviews
We identify administrative bottlenecks and recommend improvements to workflows, tools, and staffing structure.
Task Automation Setup
Reduce repetitive admin by implementing automations for reminders, approvals, and forms.
Custom Tool Recommendations
We suggest lightweight tools for email, scheduling, document signing, or SOP workflows based on your needs.
SOP Drafting & Implementation
We help create, update, and deploy SOPs that keep your business running consistently — even as you scale.
🧑💻 Flexible Support Plans
Hourly or Subscription Packages
Affordable and flexible plans — perfect for growing businesses who need support without hiring full-time.
Dedicated Admin Specialist
Get a consistent point of contact who understands your workflows and supports your team daily.
📄 Specialized Add-On Services
Internal Memo & Letter Writing
We handle notices, staff memos, and vendor communications — customized to your brand tone.
Internal Directory & SOP Indexes
Create searchable digital guides and SOP directories for onboarding, policies, or training.
New Office Setup Support
Handle admin, documentation, and communication setup for new locations or teams.
Reference & Credential Checks
Verify employment references or documentation directly with former employers or contacts.
Business Support Across 45+ Ontario Cities
We serve businesses throughout Southern Ontario — including Brampton, Mississauga, Kitchener, Hamilton, Guelph, and more. Whether you're a growing company or a lean startup, Divino offers local support with remote flexibility. Find your closest location below.
Ontario Businesses Trust Divino for Admin & Operations Support
From real estate firms to manufacturing shops, small businesses across Ontario rely on our on-demand administrative, coordination, and communication services to stay organized and scale faster.
“Before Divino, admin tasks were slowing us down — missed client follow-ups, messy paperwork. Their business support team brought order, structure, and speed. It's like having an entire admin department on call.”
Raj K.
Owner, Automotive Shop in Brampton
“Our team didn't have time for scheduling and document workflows. Divino stepped in with professional support that made everything smoother — and freed us to focus on deals and clients.”
Daniella M.
Director, Real Estate Brokerage in Mississauga
“We needed fast, flexible business help without adding full-time costs. Divino's on-demand admin service delivered — efficient, responsive, and well worth the investment.”
James T.
CEO, Light Manufacturing Firm in Guelph
Frequently Asked Questions
Everything you want to know before outsourcing your admin and operations support.
Trusted Business Support for Ontario Companies
From daily admin to workflow optimization, we handle the time-consuming tasks so you can lead your business forward. Book a free consultation to see how we simplify operations — no long-term contracts, just real support.